Provision of guidelines and recommendations to the building architects and designers. Recommendations and requirements for program areas and amenities usually include the following:weights


  • Square footage requirements
  • Space layout and environmental needs (i.e. lighting, HVAC)
  • Functional and special area requirements
  • Recommendations on the selection of interior finishes, .i.e. mirrors, lockers and flooring
  • Furniture and equipment requirements including office needs (Fitness equip. below)
  • Facility access and control requirements
  • Expansion or growth criteria consideration

Fitness Equipment Specifications and Layout

Preparation of the following is usually included in this section.

  • A comprehensive generic list of cardiovascular, weight training and other training equipment
  • A comprehensive list of assessment equipment needs
  • A list of vendors
  • A projected budget (purchase vs. lease options)
  • Equipment layout
  • Electrical specifications and other special requirements i.e. multi-media entertainment systems, sound systems
  • Preparation of Request for Proposal to vendors and competitive bid analysis for purchasing

Facility Staffing Model

Recommendations and options proposed for staffing based on safety requirements, desired service and supervision levels, and cost and program requirements.

  • Staff positions and complement
  • Schedules
  • Professional management contract vs. in-house staff
  • Contract class leaders and trainers
  • Legal liability issues
  • Volunteer leadership training
  • Liaison with Company Advisory Committee
  • Organizational structure and reporting relationships
  • Projected salaries and costs

Policy and Administrative Procedures

  • Facility operating procedures
  • Hours of operation and access requirements, eligibility
  • Membership guidelines, and registration procedures
  • Participant health screening and assessment procedures
  • Emergency procedures, guest/visitor procedures
  • Facility cleaning and maintenance procedures
  • Leadership considerations and management of the facility
  • Rules, etiquette, code of ethics and signage
  • Membership data, usage tracking and member follow-up/retention system

Motivation, Program Promotion and Marketing

  • Employee awareness and communications updates
  • Special events to promote the facility, programs and benefits of healthy lifestyle
  • New member “welcome package”
  • Workshops and seminars i.e. Lunch n’ Learn, Better Backs
  • Pre-opening membership drive
  • Facility Grand Opening celebrations

Safety and Liability Issues

  • Liability insurance
  • Medical emergency procedures
  • Facility supervision
  • Equipment selection and maintenance
  • Participant screening and waivers
  • Facility access, security and signage
  • Implications for WCB

Preparation of Capital and Operating Budgets

  • Projected budgets and options are developed base on the above areas and input from senior management
  • On-going operating costs are projected with various staffing, management and membership fee structure options
  • Capital means, primarily fitness equipment or other special equipment required to operate the program